A cost that can occur during fixing an issue on an asset. For example, an extra part for an interim fix, or an extra cost for involving additional expert or vendor. Any sort of expenditure that occurs and isn't considered as the labor or parts cost.

Module that Admins have access to and that configurations and customization for the program and all Users are made and kept

Tab in Admin Settings module with the main Users list. From here, system-wide or individual User changes can be made

name of a module in the system that contains asset information

Equipment, machines, vehicles - anything that needs to be maintained and work orders are associated with

A group of objects linked to each other by the relationship Parent Asset - Sub Asset, where every Parent Asset can have several Sub Assets without a limit

the ability of an asset to perform under certain conditions over a specified period without breaking down

to group assets together based on kind or similarities, such as Air Handler, Pumps, etc.

image or file

the technician or team associated to an asset or location and typically needed to complete a work order

To group together based on similarity or department, such as Plumbing or Electrical

List if items that need to be performed by the user when conducting the work order

Computerized Maintenance Management System

notes, message, reminder, or feedback

Information that helps explain in greater detail

The desired date and time by which the maintenance should be accomplished

A general term that describes a branch of business that has several locations holding single or multiple assets. E.g. a company has two plants (entities) in different cities, states, or countries. There are different management and technician teams that work on those plants.

Important documents and records being tracked that are used for maintenance and asset management

Global and entity settings

Pictures associated to assets, locations, or record being tracked

name of a module in the system that contains all the inventory and part information

Spare parts and materials (consumables, non-consumables). Technicians consume them during the execution of work orders

The expenditure incurred by the technician for completing a work order. A number of hours worked multiplied by the corresponding rate

the average amount of time given to asset to function

Specific space within an entity (buildings, floors, rooms, areas)

name of a module in the system that contains all the location information

Tab in Admin Settings module where admins can configure and customize module data

name of company that made a product or asset

a way of grouping objects together based on a measurement such as height, weight, size, amount, or even capacity

a number associated with an asset given by the manufacturer

notices or messages sent via text or email about requests, work orders, parts, or reports

an asset that only has sub-assets and no parent

a piece or segment of an asset that's typically replaced

A cost of spare parts and materials used for completing a work order

Scheduled or planned work order (time-based or meter-based). Meter-based is out of the MVP scope.

Level of severity or importance of a work order. There are 5: None, which means undefined, then Low, Medium, High, and Critical being most important

name of a module in the system that contains all the Preventive work order information

one of two types of work orders in the system that's used for regularly scheduled, re-occurring maintenance activity

automated creation of preventive work orders

the initial amount to buy in a currency

Date the asset was bought

A type of barcode associated to an asset or location, which a device is used to read code and provide information

One of two work order types. Reactive work orders are manually created for unplanned or adhoc maintnence for an asset or location

the amount to replace an asset of the same or equal value

anme of a module in the system that uses KPIs and historical data to display and provide information on program usage

Give insights into all maintenance activities being tracked in the software, historical summary, cost breakdown, downtime, open work, work completed by technician or vendor, inventory on-hand, inventory consumed. KPIs and metrics

Maintenance requests submitted by employees, requests to have work done but needs to be approved and assigned by a manager. Once approved, the request becomes a work order

a customizable public portal that allows people to submit maintenance requests

Forms that can be reused for efficiency and consistency. There are three different template types: Request template, Work order template, Preventive maintenance template

the estimated book value of an asset after depreciation

unique number given to every asset

the situation of a work order, such as on-hold, waiting for part, or completed

location where tools and parts are kept

An amount of money that customers pay based on agreed terms to have access to CMMS. This is based on user licenses

Specific space within a location

a feature in the program you can access from the main menu. This puts you in touch with the Click Maint Support team

help or assistance

An independent piece of work that must be performed to make the work order complete. A work order can contain zero-to-many tasks

group of technicians responsible for an asset or location

Forms that can be reused for efficiency and consistency.

Name given to a work order, typically what the job is about

Total cost of Time, Parts, Additional costs addedt to a work order

term used to keep information about QR codes that are associated with assets, locations, or parts

the address from a website

a person that has a paid login that can directly interact with the software

name of a module in the program that contains User information based on a single Entity. From this module you can view, add, and edit User information individually. Master User list if located in the Admin Settings module

name of a module in the system that contains all the vendor or contractor information

Outside 3rd parties that are either assigned work orders that aren't done by internal staff or suppliers used to order parts and materials

information about a person associated to an outside vendor

the date issued to an asset in which a warrant is no longer valid

A module in the system that contains all work order data

Record of work on an asset, location, or piece of equipment, reactive or preventive

Either Reactive (manually created unexpected work orders) or Preventive (automatically generated regularly scheduled work orders)
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