An asset code is a unique number assigned to an asset for easy tracking, management, and identification purposes. Admins must enable asset codes for the Assets module to make the codes visible or required data. Users can then add the codes, edit them, and use the codes to run reports. Before we explain how to add or edit your asset codes to the program, learn what makes a good asset code.
Suggested Asset Codes Naming Guide
Using a consistent asset naming convention, such as an asset code helps streamline maintenance management by:
Speeding up onboarding: New team members can find and recognize assets easily without extra help.
Improving clarity: Short, clear codes work well in software and are easy for techs to understand.
Ensuring consistency: Having a fixed structure ensures that all assets are consistently named.
Boosting efficiency: Technicians can easily find, sort, and manage assets with clear and logical names.
Example:
For four facilities with multiple buildings, each housing CNC machines, an asset code might follow this structure:
[Location]-[Building]-[EquipmentType]-[ID]
E.g., TX-BLD3-CNC-017
Guide
Add Asset Code
From the Assets Module, click the +Asset button to open the New Asset form when you have a new piece of equipment. You can also click the name of any existing asset from the list view, then hit Edit to open the Edit Asset form.
Locate the Asset Code field and simply add your code, as suggested above.
Hit Save on the form.
The Asset Code now appears on the Asset detail card, easily for all to see.
Edit Asset Codes
From the Assets Module, click the name of any existing asset from the list view, then hit Edit to open the Edit Asset form.
Locate the Asset Code field and simply edit your code.
Hit Save to keep the changes.
Run Reports for Assets Codes
Select the Reports&KPIs module from the main menu.
Open a report using the expand icon.
Click on Filter and locate the Asset Code field to include to your report.
Asset codes are easy to create and help teams stay organized in Click Maint.