These reports allow you to track the cost associated with assets over periods of time by logging both planned and unplanned downtime. By recording and analyzing downtime, you can identify patterns, reduce inefficiencies, and improve overall asset utilization.
Some terms and metrics to understand:
Total Downtime - Total offline Hours (Planned + Unplanned)
Online - asset is functioning correctly
Offline - asset is no longer in operation
Planned Downtime - Hours logged as planned due to planned maintenance or inspection
Unplanned Downtime - Hours logged as unplanned due to unexpected breakdown of asset
MTTR (Mean Time to Repair) - Average time to repair an asset
MTTR – Efficiency
Formula: Total Unplanned Downtime ÷ Number of Downtime Events
Goal: Lower = Better
Example: 6 hours ÷ 3 events = 2h MTTR
Click Maint rounds to 1 decimal place (e.g., 0.167h → 0.2h)
MTBF (Mean Time Between Failures)- Average time an asset stays operational without failure
MTBF – Reliability
Formula: Total Operational Time ÷ Number of Failures
Goal: Higher = Better
Guide
Click the Reports & KPI module on the main menu. The module displays numerous KPIs and reports for the current month by default.
Use the Date Picker to select a different time frame, then click Apply to view updated results.
To access more detailed information, click on the expand icon within the Asset Cost and Downtime Report section.
Once the report is open, notice, this report shows the KPIs and graph across the top for Cost or select the Downtime to switch reports data.
Click on Filters to find specifics within your list view of results.
Click on the Export icon to download the report to your computer then print.
Benefits
An Asset Cost and Downtime Report that includes both planned and unplanned downtime offers several valuable benefits. Here's a breakdowndowntime of the key advantages:
Improved Asset Performance Visibility - Gives complete picture of availability and helps identify which assets are underperforming or frequently out of service.
Accurate Cost Analysis - Associates maintenance costs (labor, parts, etc.) with specific downtime events.
Data-Driven Maintenance Strategy - Provides the ability to analyze failure patterns, maintenance effectiveness, and identify opportunities for improving preventive maintenance schedules.
Compliance and Audit Readiness - Logs all downtime events, which may be required for regulatory or quality compliance and help meet standards for asset management.
Better resource allocation - Shows where workers, parts, and other resources are being used too much because of downtime. This helps plan for maintenance windows and technician scheduling.